Apply: Editorial project manager

About us

Quick info

  • Type: This is a part-time, remote, independent contractor role. You can work from any location.
  • Frequency: Monthly project batches
  • Reports to: Dr. Cathy Hannabach (Founder & CEO) + editorial director
  • Pay: USD $40/hour for 8–10 hours/week
  • Application deadline: Rolling
  • Work begins: As soon as possible

Description

We are looking for several editorial project managers with a minimum of 1 year professional experience in scholarly publishing to join our diverse and transnational team.

Your role will be to manage the quality, schedule, and internal team communication for a limited portfolio of IoF manuscripts on a monthly basis.

Manuscripts will include scholarly journal articles, books, book proposals, and book chapters.

Responsibilities

  • You’ll manage and track editorial work for 10–15 manuscripts per month, moving these manuscripts through our production workflow.
  • You’ll prepare manuscript files for developmental editors and copyeditors, including formatting manuscript files, setting up style sheet and editorial report templates, running preliminary copyedit checks, writing project briefs for editors, and delivering prepped files for editing.
  • You’ll serve as primary contact person for IoF manuscript editors throughout each project—answering questions, troubleshooting issues, reviewing and evaluating work, providing feedback—as well as regularly update our senior editorial team on progress.
  • You’ll review all edits by copyeditors, developmental editors, and proofreaders for completeness and correctness; resolve queries; add additional edits and fixes as needed; and proofread style sheets and editorial reports before they are reviewed by senior editorial team members.
  • You’ll provide feedback to IoF editors on their work to help improve future projects.
  • You’ll use our project management tools to direct task progress and ensure all project deadlines are met by all parties.
  • You’ll resolve issues quickly and keep projects on schedule.

Requirements

  • You have a minimum of 1 year professional experience in scholarly publishing on the editorial side of things, for instance as the managing editor or editor in chief of an academic journal, a project manager for a research institute, an editorial assistant at an academic press, or similar.
  • You have deep knowledge of all aspects of the Chicago Manual of Style, particularly citation formatting (required for this role, without exception).
  • You are excited to work in a team environment, managing other editors and helping them grow in their skills.
  • You are professional, super organized, and thorough. You always meet deadlines and are skilled at ensuring others do as well.
  • You love getting detailed feedback on your work and improving your work based on that feedback.
  • You have fantastic US English communication skills.
  • You work well independently, meaning you are self-directed; look up resources and experiment with solutions when faced with unknowns; go out of your way to learn new tools and systems; and structure your time, tools, and communication practices to ensure you fulfill your commitments and meet your deadlines.
  • You have your own computer, Microsoft Word, Adobe Acrobat (the free version is fine), and a reliable high-speed internet connection.

Our editorial workflow

Our pitch process (how editors get projects):

  • Our CEO Cathy Hannabach books all client projects.
  • Once the project is confirmed and onboarded, it is assigned to a project manager. The project manager pitches the project to the IoF editor whose expertise and availability are the best fit for the manuscript.
  • This pitch contains the manuscript title and topic, manuscript type (monograph, edited collection, journal article, etc.), type of editing needed (copyediting, developmental editing, or proofreading), word count, pay, and schedule.
  • If the editor is interested in and available for the project, they accept and get set up for that project in our project management system. If the editor is not interested or available, the project manager pitches it to another editor.
  • Our pitches are tailored to the editor being pitched and match our editors’ unique preferences and expertise. Unlike some other agencies, we don’t simultaneously pitch to multiple editors, we don’t pit editors against one another, and we never want editors to feel pressured to be glued to a job board out of fear of missing an opportunity (we think that’s a pretty crappy system, actually, and one that has no respect for work/life balance).

The project workflow:

  • The project manager is the editor’s point person and main contact for a given manuscript.
  • Our senior editorial team takes care of all client-facing communication and tasks so editors can focus solely on the manuscripts—editors do not have direct communication with authors.
  • Upon receiving the manuscript from the client, the project manager prepares the manuscript for the editor. This prep process includes setting up project documents like the editorial report, updating the Google Drive folder, and writing the project brief. The project manager shares the Drive folder with the editor and confirms the due date for edits.
  • The editor gets to work editing the manuscript.
  • By the due date, the editor uploads the edited manuscript and project documents to Drive for the project manager to review.
  • The project manager reviews all edits to ensure they are thorough and fulfill the project brief, adding additional edits as needed. If there are changes that the editor needs to make to fulfill the project brief, the project manager may send the manuscript back so the editor can complete those changes. Then the project manager reviews the changes and adds any additional edits as needed.
  • After the project manager has completed their review, the senior editorial team provides another review of the edited manuscript and accompanying documents, adding additional edits or revisions if needed.
  • The senior editorial team returns the edited manuscript to the client.

Note

Folks who are queer, trans, nonbinary, Black, Indigenous, people of color, disabled, immigrants, parents, and/or have experienced systemic oppression are encouraged to apply.

Research shows that cis men tend to apply to jobs when they meet an average of 60% of the criteria, yet women and other marginalized folks often apply only when they fit every single criteria. If you think you could excel in this position but don’t meet every criteria, please apply anyway. Let us know about you and what you bring to the table. There is room to grow here and we would love to explore whether you could be a great fit.

Application

We are accepting applications on a rolling basis. We receive a very large volume of applications so if you’re interested, please get yours in as soon as possible.

When we receive your application, you’ll receive an email confirmation. There is no need for you to follow up on your application. If we want to schedule a Zoom interview, we will email you.

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